Softcopy of superseded are to be replaced in SUPERSEDED folder or appropriate water mark to be put on document diagonally which can be visible easily by users.ĭocument which has no value of it's own for any future use are called VOID. Hard Copy of superseded documents of older revision or version are to stamped as SUPERSEDED preferably by RED stamp and filed separately. As of Thursday morning, the Long Beach city clerk’s office has certified 36 of the 40 individuals who filed for one of the nine offices up for election, meaning candidates have submitted the required signatures and documents to appear on the ballot. documents or official file copies which fall within the definition of a. Be sure you are referencing a dictionary of Canadian legal terms because similar words and terms may have slightly different meanings in other countries. The earlier document will be SUPERSEDED by a new revised document.Concerned users are informed not to use the superseded documents as soon as latest revisions are published. A document arrives in the Records Office, is recorded and filed, and the file is. That document will be stamped as filed by the clerk’s office. When a document gets taken to the clerk’s office for filing, for example, a lawsuit related to a car wreck case. Prior Massachusetts practice did not precisely define this concept. Once the document relevance or revision dissolved it value it will be replaced by a new revision or version. Two distinctly different kinds of documents are those documents that are filed, and those that are, entered. Any document filed through the courts electronic filing system must be served on. The document will be no longer in use and may be replaced by other document if required.ĭocuments and Records lost it's relevance of any future use are called Obsolete unless they are cross checked for any legal,fiscal,administrative,forensic,historic checks are audit to see why was it obsolete. Above terms are used in Document and Records Management frequently as per the nature of the document and records as per it's importance in the life cycle of the document and records.Īll above terms are used for "INACTIVE" documents only.Īs a Document Controller,one must know the exact meaning of the terms and use it appropriately during document management and train concerned users too.
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